Med-e-Mass -

Why the need for an electronic Practice Management Application solution?

Normal billing and basic debtors’ management systems are no longer sufficient in the modern day medical practice. Today’s medical professional who requires integrated clinical- and financial- management systems in order to maintain complete control of every aspect of their business.

Med-e-Mass’ Practice Management Software bridges the gap in providing holistic solutions incorporating all the standard financial aspects required by service providers and medical funders alike. As every practice is unique, The Med-e-Mass suite of Practice Management Software can be uniquely configured to meet the requirements of each specific practice, focusing on key areas of importance and giving the professional greater control over their business.

Patient Encounter

Med-e-Mass considers the patient-service provider encounter as the most crucial element in the health care cycle. The patient encounter is considered the focal point around which all other activities, i.e. billing and claiming for services rendered, revolve.The Patient Encounter is recorded in the Med-e-Mass Practice Management Software in the following order:

Patient Information:
- Patient details
  For example: Name, First name, Surname, Date of birth, Identity number, Gender, Marital status.
Patient demographics details

For example: Physical address, Postal address, Employer details, Contact details, E-mail address.

Account Holder Information:
- Account Holder Details
  For example: Name, First name, Surname, Identity number.
Account Holder Demographic Details
- For example: Physical address, Postal address, Employer details, Contact details, E-mail address.
Medical fund details:
- For example: Medical fund name, Postal address, Contact numbers, Medical fund membership number.
Appointment Diary
Admission and Discharge Information

Clinical Information

All clinicians need to have access to their patients’ medical history and clinical information. Our Practice Management Software provide different levels of functionality that enable service providers to keep more accurate clinical and medical records. Using Practice Management Software the patient’s health record can be monitored and tracked thus recording every element of the patient’s treatment and giving you peace of mind that the correct steps have been followed in treating the patient.

Clinical Information that is recorded in Med-e-Mass Practice Management Software include:

Signs and Symptoms
Clinical Notes
Pathology Laboratory Reports
Radiology Images (.JPG, .BMP, .TIF, .GIF, DICOM)
Patient Information Leaflets
Treatment History
Referral Information
Standard Dental Charting
Perdiodontic Charting
User-defined Documents
Treatment Protocols
Medical Conditions
Allergies
Voice Recording
Sick Notes

Claiming Information

Through Med-e-Mass' interaction with its clients, healthcare insurers, medical funders and administrators, systems and applications are continuously refined to ensure that claims processing is seamless. Med-e-Mass' products interface with the market's leading switching and Electronic Data Interchange (EDI) solutions, thus offering a comprehensive solution for the automation of claim activities, as well as for paper-based solutions.

Claims are handled in Med-e-Mass Practice Management Software as:

Standard and Customised Invoices and Statements
Printed Statements Batches
E-mailed Single Statements
Tax Invoices
Direct Claim Submissions using:
DHSwitch (MediSwitch and QEDI)
HealthBridge
MediKredit
Mediscor

Coding Information

Coding structures are needed in order to systematically classify the type of service rendered to the patient, the diagnoses and medical conditions of the patient as well as facilitating the storage, retrieval and interpretation of data. The Med-e-Mass product suite caters for all regulatory requirements.

Coding Information is recorded in Med-e-Mass Practice Management Software as:

Procedural Codes
Complete Current Procedural Terminology (CPT™) for South Africa (CCSA)
National Health Reference Price List (NHRPL)
Diagnostic Codes
International Statistical Classification of Diseases and Related Health Problems (ICD-10)
Medicine and Consumable codes
Anatomic, Therapeutic and Chemical Classification (ATC) Codes
Bluebook Codes
European Article Number (EAN) Codes
Medscheme Price List (MPL) Codes
MediKredit Reference Price (MRP) Codes
Maximum Medical Aid Price (MMAP) Codes
Monthly Index of Medical Specialities (MIMS) Categories
National Pharmaceutical Product Interface (NAPPI) Codes
Place of Service Codes (POS)
Dosage Codes

Financial Information

As a service provider you need to charge for services rendered to patients. Different features within each of our Practice Management Software products caters for the unique ways in which service providers run their businesses, from the small one-man practice to big multi-disciplinary practices or Clinics.

Financial Information is recorded in Med-e-Mass Practice Management Software as follows:

Billing Entity’s Information (account holder)
Service Provider Information
Physical location where services are rendered i.e. surgeries.
Colleagues’ Information i.e. Assistants, Anaesthetists
Dental Laboratories’ Information
Payment Plans
Orthodontic Treatment Plans
Automated Transaction Posting
Capturing / Posting of services rendered i.e. procedure codes, diagnostic codes, modifiers
Capturing / Posting of payments received i.e. patient payments and medical fund payments
Estimates and Quotes
Colour coded Account and Medical Fund Grouping
Credit Control Information
Full Creditors System
Interfaces seamlessly with TurboCash
Comprehensive Reporting Facilities

Stock Management

The Med-e-Mass product suite successfully caters for the dispensing and stock control needs of any service provider.

Stock Information is controlled by Med-e-Mass Practice Management Software through:

Comprehensive Stock Control Mechanisms
Stock Maintenance Functionality through:
Recording and Tracking the Placement of Stock Orders
Receiving of Goods
Dispensing
Prescribing
Automated Medprax Price Update Imports
Industry Regulated Pricing Structures:
Single Exit Price (SEP)
Formulary Pricing Structures
Generic and Therapeutic
Clinic Stock Management catering for:
Billing of Theatre
Billing of Ward
Billing for Pharmacy
Single or Multiple Stock Locations or Dispensaries